top of page

Privacy Policy

A legal disclaimer

Job Applicant Privacy Policy

Last Updated: May 12, 2026

​

1. Information We Collect from Applicants

​

Information Provided Directly by You

  • Contact Details: Full name, phone number, email address, physical address.

  • Professional History: Past work experience.

  • Educational Background: Degrees earned, transcripts, certifications, institutional history.

  • Identification Documents: Passports, visas, work permits, government-issued IDs.

  • References: Contact info and testimonials from professional references.

  • Self-Assessment Data: Skills, language proficiencies, professional preferences.

  • ​

Information Collected from Third Parties

  • Background Check Services: Criminal records, credit checks, credit histories.

  • Prior Employers: Employment verification details, performance confirmations.

  • ​

Sensitive Personal Information

  • Equal Opportunity Data: Race, ethnicity, gender, disability status, veteran status.

  • Application Portal Logs: IP addresses, login timestamps, portal navigation paths.

​

2. How We Use Your Application Information

  • Evaluate Candidacy: Review qualifications against open job requirements.

  • Verify Qualifications: Confirm past employment, and professional credentials.

  • Communicate Updates: Schedule interviews, send status updates, provide offer letters.

  • Conduct Screenings: Execute background checks and drug testing where legally permissible.

  • Equal Opportunity Monitoring: Analyze diversity metrics to ensure compliance with labor laws.

  • Future Considerations: Retain profiles to match candidates with future job openings.

​

3. Information Sharing and Disclosure

  • Internal HR Teams: Shared with hiring managers and interview panels.

  • Vetting Agencies: Disclosed to specialized background check vendors.

  • Legal Authorities: Shared to comply with employment regulations or court orders.

​

4. Data Retention and Security

  • Retention Policy: Kept for 6 months post-application unless legally restricted.

  • Data Destruction: Securely deleted once retention periods expire.

  • Security Controls: Guarded by multi-factor authentication and role-based access.

​

5. Applicant Privacy Rights

  • Right to Correction: Request updates to inaccurate application records.

  • Right to Deletion: Demand removal of your profile from our talent pool.

  • Right to Restrict Processing: Limit the evaluation of your data during active disputes.

bottom of page